BOQ Management Software that tracks every quantity

The BOQ is the heart of the project — treat it like one

The Bill of Quantities (BOQ) is the priced spine of a construction contract: every item of work, its unit, the contract quantity and the agreed rate. Almost every commercial question on a project — how much can I bill, how much is left, are we deviating, will the order value hold — is really a question about the BOQ. Yet on most sites the BOQ lives in a stack of spreadsheets that nobody fully trusts.

When the BOQ is static and disconnected, three things go wrong. You lose visibility of how much of an item is left to bill, so you either under-claim or over-claim. Deviations and extra items slip through unrecorded until reconciliation. And the work-order value drifts out of sight, so you discover you've exhausted an order only when a bill bounces. BOQ management software keeps the BOQ live: every measurement and bill draws down against it, so the balance quantity and remaining order value are always correct.

See it in action

A BOQ tracking view in True Site Sync — contract quantity, executed, billed and balance for every line.

Illustrative BOQ tracker — executed, billed and balance quantity per item, live.

How BOQ management works here

What it does

Who uses it — real-world scenarios

BOQ in software vs. BOQ in spreadsheets

BOQ vs work order — and why the link matters

A BOQ and a work order are not the same thing, and conflating them is where commercial control slips. The BOQ is the priced item-and-quantity list — the what and how much. The work order is the contractual instruction that authorises it, carrying the WO number, total value, GST treatment, retention and validity — the terms. A single project often runs several work orders, each with its own BOQ group and its own rates.

True Site Sync links each BOQ group to its work order, so billing always happens under the right contract at the right rates, and the consumed-versus-remaining order value is visible per work order. If you want the full breakdown, see our guide on work order vs BOQ.

Common BOQ problems this solves

Almost every billing dispute and margin surprise on a project can be traced to a BOQ that wasn't kept live. The most common failures are predictable — and each disappears when the BOQ draws down automatically.

Over-billing an item

Without a running balance it's easy to claim more of an item than the contract allows, which the client's QS catches and disallows — sometimes after you've already spent the money. A live balance quantity makes that impossible.

Unbilled executed work

The opposite leak: work that was done but never made it onto a bill because it was lost between the measurement book and the spreadsheet. When measurements draw down the BOQ directly, executed work is visible and billable.

Untracked deviations

Extra items and quantity deviations are where margin is won or lost, yet in spreadsheets they're discovered at final reconciliation. Flagging them against the contract as they happen keeps the commercial position honest.

Exhausted work orders

Billing past a work-order's value, or letting an order expire mid-work, creates painful conversations. Tracking consumed-vs-remaining value per work order warns you in time.

From tender BOQ to final bill — one continuous record

A BOQ doesn't just matter during billing; it threads through the entire life of a project, and keeping it in one place pays off at every stage. At tender, the same item list and rates can be priced into an estimate to win the work. Once the work order is issued, that BOQ becomes the live contract spine. Through execution, site measurements draw down quantities against it, and those same figures surface as site progress for the office. Each billing cycle, executed quantity flows into RA bills at the BOQ rate. And at closeout, because every measurement and bill is linked to the BOQ line that produced it, final reconciliation is a review rather than a reconstruction.

That continuity is the real value. When the BOQ is a living record instead of a static spreadsheet, the numbers you tendered, executed, billed and reconciled are all the same numbers — so disputes shrink, margin is visible, and nobody spends a week rebuilding the account at the end of the job.

One BOQ, on site and in the office

The person executing the work and the person tracking the contract are rarely sitting together — and that gap is where spreadsheets fall apart, because each keeps their own copy. True Site Sync holds a single BOQ that both sides share live: the site engineer measures against it on a phone, even offline, while the commercial team in the office watches executed and balance quantities update on the same items. There's no merging of versions and no "which file is latest" — just one record everyone trusts. Because access is project-scoped, each person sees the projects they're assigned to, so the data stays both shared and controlled.

Getting started takes under ten minutes

Create a project, import your BOQ from Excel (or add items directly), attach the work-order details, and your team can start measuring against it immediately. The Solo plan is ₹2,500/year and every plan includes a free 7-day trial of the full platform, with no card required, on Windows, Android and the web. Your BOQ, measurements and bills stay connected, and everything exports to PDF and Excel whenever you need it.